How Can My Business Get Hurricane Help?

Business Damage From Hurricane

What Should a Florida Business Do First After a Hurricane?

After a hurricane damages your Florida business, photograph the damage when it is safe, save receipts and notify your property insurer promptly. Under Chapter 627 of the Florida Statutes, the general deadline to report an initial hurricane property claim is one year from landfall. SBA disaster loans may be available if a declaration covers your county.

Damage Assessment, Insurance Claims and Recovery Resources

Florida's unique geographical location makes it susceptible to hurricanes, which can have devastating effects on businesses. From physical damage to property to prolonged power outages and disruptions in supply chains, hurricanes pose significant challenges. In the aftermath of such a disaster, it's crucial for business owners to know the steps they can take to recover and the resources available to them. This comprehensive guide will walk you through the necessary actions to help your business bounce back after a hurricane.

1. Assess the Damage Safely

Before anything else, ensure that it's safe to return to your business premises. Follow local authorities' guidelines and wait for the all-clear before venturing out. Once it's safe:

• Conduct a thorough inspection. Look for structural damage, water leaks, mold growth, and any hazardous materials that may be present.

• Document Everything: Take photographs and videos of all damages. This documentation will be essential for insurance claims and any potential legal proceedings.

• Secure the Premises: If possible, make quick repairs to prevent more damage. This includes sealing broken windows or roof leaks.

2. Contact Your Insurance Provider

Your insurance company should be one of the first calls you make:

• Report the Claim Promptly: Most insurance policies require timely reporting of claims.

• Florida Property Claim Deadlines: Under Chapter 627 of the Florida Statutes, give notice of an initial or reopened hurricane property claim within one year of landfall in most cases. The general deadline for a supplemental claim is 18 months from landfall. Follow your policy's notice requirements. A separate deadline applies if you need to sue.

• Know Your Coverage: Check your policy to see what is covered. Business interruption coverage can help pay for lost income during downtime, depending on the policy terms, the cause of the loss and any waiting period.

• Work with Adjusters: Be prepared to meet with insurance adjusters. Provide them with the documentation you've collected.

3. Seek Federal and State Assistance

Various government programs offer aid to businesses affected by natural disasters:

• The Small Business Administration (SBA) provides disaster loans. These loans have low interest rates. They help businesses repair or replace damaged property and assets.

  • Economic Injury Disaster Loans (EIDL) provide working capital to small businesses and non-profits facing serious economic harm.

• Federal Emergency Management Agency (FEMA): FEMA Public Assistance does not accept businesses run for profit as applicants, though some private nonprofits can qualify.

• State Assistance Programs: Florida's state government may offer grants, tax relief, or other forms of assistance. Check the Florida Division of Emergency Management for current programs.

• Florida Small Business Emergency Bridge Loan: When the state activates it for a storm, FloridaCommerce offers short term working capital loans with eligibility and deadlines set for that event.

4. Utilize Local Resources and Support Networks

Local organizations can provide immediate assistance:

• Chambers of Commerce: They often coordinate relief efforts and can provide information on available resources.

• Economic Development Councils: These organizations can guide you on rebuilding strategies and connect you with financial assistance programs.

• Non-Profit Organizations: Groups like the Red Cross or local charities provide help in many ways. They offer supplies and volunteer work.

5. Communicate with Employees and Customers

Maintaining open lines of communication is vital:

• Update Employees: Keep your staff updated on the business's status. Share expected timelines for reopening and any support available to them.

• Reach Out to Customers: Use your website, social media, and email lists to update customers. Transparency can help maintain trust and loyalty.

• Set Up a Temporary Workspace: If possible, establish a temporary location or enable remote work to keep operations running.

6. Review and Modify Business Plans

A hurricane can expose weaknesses in your business continuity plans:

• Evaluate Your Response: Assess what worked and what didn't in your emergency plans.

• Update Emergency Protocols: Modify your plans to address any gaps identified during the hurricane.

• Consider Diversification: Explore diversifying suppliers, products, or services to mitigate future risks.

7. Legal Considerations

Navigating the legal landscape post-disaster can be complex:

• Contract Obligations: Review contracts with suppliers, clients, and landlords. Force majeure clauses may apply, altering your obligations.

• Regulatory Compliance: Ensure that any rebuilding efforts comply with current building codes and regulations.

• Get Legal Help: Professional advice can help you know your rights and duties. It can also assist you in negotiating with insurance companies and resolving disputes.

Miami business attorney Aaron Resnick helps businesses with the contract, lease and insurance disputes that follow a hurricane or other natural disaster.

8. Financial Management

Careful financial planning is crucial:

• Cash Flow Analysis: Reassess your financial position, including reserves and ongoing expenses.

• Budget Adjustments: Modify budgets to account for additional expenses and reduced income.

• Explore Financing Options: Beyond SBA loans, consider lines of credit or other financing to bridge gaps.

9. Rebuilding and Restoration

Restoring your business premises is a significant step:

• Hire Reputable Contractors: Beware of scams. Verify licenses and check references before hiring.

• Obtain Necessary Permits: Work with local authorities to secure any required permits for repairs or rebuilding.

• Implement Resilient Building Practices: Consider upgrades that can mitigate damage from future hurricanes, such as storm-resistant materials.

10. Mental Health and Well-being

The stress of recovering from a disaster can take a toll:

• Self-Care: Prioritize your well-being to maintain the capacity to lead effectively.

• Employee Support: Provide resources or referrals for employees who may be struggling.

• Community Engagement: Participating in community recovery efforts can foster a sense of solidarity and purpose.

11. Leverage Technology

Technology can aid in recovery and future preparedness:

• Data Recovery: Restore any lost digital data from backups.

• Cloud Services: Utilize cloud-based systems to protect critical information.

• Emergency Communication Tools: Implement systems that allow for mass messaging to employees and customers.

12. Prepare for Future Disasters

Use this experience to strengthen your business against future hurricanes:

• Risk Assessment: Identify vulnerabilities in your operations.

• Business Continuity Planning: Develop or update plans that outline procedures during emergencies.

• Insurance Review: Ensure you have adequate coverage, including any additional riders for specific risks.

Recovering from a hurricane is a tough job. However, with the right plan and resources, your business can come back stronger. Remember to:

Additional Resources:

• Florida Division of Emergency Management: www.floridadisaster.org

• Small Business Administration Disaster Assistance: sba.gov/disaster

• Florida property insurance claim notice deadlines (Chapter 627, Florida Statutes): flsenate.gov

• Florida Small Business Emergency Bridge Loan: floridajobs.org

• Federal Emergency Management Agency: www.fema.gov

• American Red Cross: www.redcross.org

Final Thoughts

Navigating the aftermath of a hurricane requires resilience, resourcefulness, and the right support network. The journey to recovery can be tough. However, using available support programs and professional services can make it easier. Stay informed, seek expert advice, and take proactive steps to safeguard your business's future.

For contract, lease and insurance disputes after a storm, see the Miami business lawyer page.

Send the parties, the problem and the next date; the firm reviews every inquiry and tells you whether it can help.

Aaron Resnick has handled business disputes in Miami since 1998 and is a fourth generation Miami resident. He works hands-on on every case; the client gets Aaron on every major litigation issue, not a junior partner. The Law Offices of Aaron Resnick represents business owners in Miami Dade, Broward and Palm Beach counties and across Florida in business litigation and business counsel. Call 305-672-7495 or request a consultation.

This blog post is intended for informational purposes only and does not constitute legal advice. For personalized legal assistance, please contact the Law Offices of Aaron Resnick.

Related Questions

• What If My Business Is Served With a Suit?
• Does My Business Need a Lawyer for a Lawsuit?
• Does My Business Need a LinkedIn Account Policy?

For the full picture, see Miami commercial litigation attorney Aaron Resnick.